Privacy Policy

When you register: your email, name, phone number, agency or organisation, job title, and your answers to the registration form. Internal participants also give their employee number (NIP) and work unit for verification and seat allocation.

At the event: check-in times from QR scans, booth visits recorded through booth stamps, doorprize draw entries, and the consents you give.

1. 2.1.Processing and confirming registrations.
2. 2.2.Sending sign-in codes, confirmations and QR e-tickets to your email.
3. 2.3.Checking you in on site and recording attendance.
4. 2.4.Running event features such as Vision Expo booth stamps and the doorprize draw.
5. 2.5.Sending attendance e-certificates to participants recorded as present.
6. 2.6.Sending important event information, such as schedule changes.
7. 2.7.Preparing event reports as aggregate data that does not identify you.

Your data is not sold and is not used for advertising.

The organising committee at the Directorate General of Immigration, and Imagine Odyssey as the operator of Gotika and event organiser, for event purposes only.

Vision Expo partners only receive your contact details if you allow it, for example when you share your contact card at a booth. Data is not shared with anyone else unless the law requires it.

Registration data is stored and processed by Gotika. The main data sits on Railway servers in Singapore, and emails are sent through Resend in the United States, so your data is transferred outside Indonesia. By registering, you agree to this transfer. Full details are in Gotika's privacy policy.

This website uses Google Tag Manager to add Google's visit-measurement tools, so the organisers can understand how the site is used, such as which pages are opened and which registration buttons are clicked. These tools may use cookies and send usage data, including your IP address, to Google under Google's privacy policy. Session storage in your browser is also used to remember your place on the page when you switch language.

The map in the Venue section is shown by Google Maps. When the map loads, your browser connects directly to Google, which receives your IP address under Google's privacy policy. The registration form loads from Gotika, and the site's hosting provider may log technical data such as IP address and browser type to keep the service secure.

The organisers may photograph and film the event, including the Stage, Vision Expo, Photobooth and Photo Wall areas, for publication on the organiser's official channels. If you prefer not to appear, let the committee know on site.

Data is kept for as long as it is needed to run and report on the event and as the law requires, in line with Indonesia's Personal Data Protection Law (Law No. 27 of 2022, UU PDP).

You can view, correct and delete your data, withdraw consent, and request a copy of your data. Some of these rights can be exercised directly from your Gotika account.

This policy may be updated before or after the event. The date of the latest update is always shown at the top of this page.

An official contact address for questions and requests about personal data will be listed in the final version.